General Ledger Details

• Intuitive G/L set wizard carries the user through the setup of even the most detailed G/L in logical steps and stages.
• · Chart of Accounts segmentation allows for precise association of information to logical groupings of functions and activities. Segments can be added or edited as required.
• · Use built in account definitions with pre-defined account numbers or create custom accounts by adding to or editing the built-in accounts. Easily add sub accounts for additional segmentation.
• · Create company defined natural accounts or import natural account names and numbers from the “Import Natural Accounts” template. Choose from up to 20 industry specific business types including construction, legal, manufacturing, not-for-profit, medical and more.
• · Define multiple business units and divisions with the “Company Structure/Departmentalization” wizard. Add, edit or delete business units as your company grows and changes.
• · Pull the G/L together automatically with the “Assemble Chart of Accounts” wizard. The wizard organizes account set ups in a temporary bin until, after making final additions, edits or deletions before committing the accounts to becoming a permanent part of the G/L.
• · Establish multiple accounting periods to simultaneously track different time periods such as fiscal years versus calendar years.
• · Use the “Auto Generate” feature of “Period Generator” wizard to define individual periods as an entire year, semi-annual, quarterly, monthly, weekly or daily.
• · Use the “Post Defaults” wizard to allow posting to any defined period, to generate warnings on postings outside the defined period or to prohibit posting outside of a defined period.
• · Create setup defaults with the “Setup Defaults” wizard. Set up current earnings and retained earnings using drop down lists for easy reference, establish validation rules to run prior to allowing a transaction to post, establish transaction types such as standard, budget, revised budget, aggressive budget, statistical and revised statistics and create journal codes from the built in default list or create new codes with the add/edit/delete function.
• · Maintain general ledger accounts with the “Edit General Ledger Account” feature to specify account settings and edit those settings. View general ledger accounts including a detailed description of the action that has taken place.
• · Use the Subsystem Interface function to create a journal for transactions created in a subsystem modules (AR, AP, IC, Payroll) up to a date range you specify.
• · Perform journal processing to create journals either automatically or manually. Edit or delete journals as well.
• · Use the “Edit List/Validate Journals” feature to verify journals before final posting to the general ledger.
• · Go to the “General Ledger Utilities” to run any of three calibration utilities that ensure that the general ledger is validated and correct.
• · Close a period with the “Close A Fiscal Period” feature.
• · Restore historical information to active tables with the “re open a closed period” feature.
• · Purge activity from a previous year with the “Close a Year” function.
• · Run standard General Ledger reports including Account Listing, Custom Report Definitions, Custom Reports, Define Balance Sheet/Income Statement, G/L Journals Distribution, General Ledger Detail Report, Print Balance Sheet/Income Statement and Trial Balance Reports.
• · Ctrl-Q anywhere in system allows for quick addition of G/L accounts.
• General Ledger- Extended - 16 additional G/L enhancements to provide in depth control over allocations, segmentations and reporting.
• · Full detail or basic financial statement allows for a variety of reporting capabilities, including seven separate financial statements.
• · Full detail 2 column + optional variance column income statement with budget to actual capabilities.
• · 9 column income statement by department (segment).
• · Each report has subtotals & group totals.
• · Allocations: If your company has multiple departments that are each tracked as a profit center, some expenses (or revenues) are shared among departments. UA now has an allocations function to distribute revenues and expenses among groups of accounts.
• · Import journal entries from nearly any data source. Useful for integration with other software packages, conversion from other software packages, and for creation of journal entries from reporting packages such as Microsoft Excel.